(i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. SEMAP indicators. This section states the performance indicators that are used to assess PHA Section 8 management. 16 plus 1 for each 100 (or part of 100) over 600. (f) Upgrading poor performance rating. Aftercare services 0 points. Submission of deconcentration data for this indicator is optional for all other PHAs. Incentives and regulatory support for renewable energy. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. learn more about the process here. user convenience only and is not intended to alter agency intent PHAs can use the SEMAP performance analysis to assess and improve their own program operations. 5 points. What is the section eight management assessment program? ready for sending: Choose the form you require in the library of legal forms. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (1) This indicator applies only to PHAs with mandatory FSS programs. (24 CFR 982.54(d)(1) and 982.204(a)). A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. Enhanced content is provided to the user to provide additional context. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. is available with paragraph structure matching the official CFR If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. PHAs can use the SEMAP performance analysis to assess their own program operations. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. $q8E% Nt
5 points. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. (24 CFR 982.517). SEMAP scores shall be rounded off to the nearest whole percent. the hierarchy of the document. (24 CFR 982.405(b)). View the most recent official publication: These links go to the official, published CFR, which is updated annually. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. 2000 was the first year in which PHAs were formally evaluated under SEMAP. 104% Semap Score. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). 0
The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. learn more about the process here. here. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. How does SEMAP improve program performance? If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. (24 CFR part 5, subpart F and 24 CFR 982.516). There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. (e) Use of administrative fee reserve prohibited. (24 CFR 5.617). (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Required actions for PHA with troubled performance rating. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. WQP}'Qu_I8Q_
mp Deconcentration bonus. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. View the most recent official publication: These links go to the official, published CFR, which is updated annually. 5 points. Enhanced content is provided to the user to provide additional context. "Published Edition". The 14 key indicators of PHA performance are: How does SEMAP work? SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. . %%EOF
(ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. 5 points. (1) Required reviews for troubled PHAs. What regulations cover this program? The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. As a This content is from the eCFR and may include recent changes applied to the CFR. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. Physical copies of these materials will not be shipped. (1) Notwithstanding an PHA's SEMAP score, HUD may modify or withhold an PHA's overall performance rating when warranted by circumstances which have bearing on the SEMAP indicators such as an PHA's appeal of its overall rating, adverse litigation, a conciliation agreement under Title VI of the Civil Rights Act of 1964, fair housing and equal opportunity monitoring and compliance review findings, fraud or misconduct, audit findings or substantial noncompliance with program requirements. (24 CFR 984.105 and 984.305). SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. (24 CFR 982.405(a)). High impact country, score not evaluated. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. 0 points. the hierarchy of the document. This content is from the eCFR and is authoritative but unofficial. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . -%) (20 points. (c) PHA corrective action plan. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. This program is designed for all employees in the Section 8/Housing Choice Voucher program. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. 20 points. U.S. Department of site when drafting amendatory language for Federal regulations: The official, published CFR, is updated annually and available below under (c) On-site confirmatory review. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. 10 points. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. 0 points. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. All 15 of the current SEMAP indicators will be covered. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. December 1 2022. Planning for renewable energy expansion. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. PHAs that Receive an Expedited SEMAP Waiver. You are using an unsupported browser. (l) Pre-contract housing quality standards (HQS) inspections. Recent Presentations Content Topics Updated Contents Featured Contents. We recommend you directly contact the agency responsible for the content in question. (See 985.3 .) Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. 985.106 Required actions for SEMAP deficiencies. 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